Monthly Meeting of the Board of Trustees Agenda

SUGAR HOUSE COMMUNITY COUNCIL MONTHLY MEETING OF THE BOARD OF TRUSTEES

MEETING AGENDA – MARCH 3, 2010, SPRAGUE LIBRARY – 2131 SOUTH 1100 EAST

7:00 pm  Call to Order

• Approval of Minutes

Public Comments 7:10 pm 

Reports

• Officers Reports
• Committee Reports (5 minutes each) - view full committee reports at www.sugarhousecouncil.com 
  • Parks, Open Space and Trails
  • Land Use and Zoning
  • Transportation
  • Website/Technology (10 minutes)
  •  Bylaws
  • Sustainability
  • Historical 

7:50 pm  Monthly Presentations (5 minutes each)

• Police Report - Detective Cryder
• Mayor's Office - Shawn McDonough
• City Counil Report - Soren Simonsen
• Sprague Library - Adriane Juarez
• Sugar House Merchant's Association Report - Barbara Green
• Business Spotlight - Michael G. Kavanagh

Leslie Fiet   MINI-CUPCAKES   1751 S. 1100 E.

• State Senator Gene Davis

8:35 pm  Bylaws Amendment:  Section 5.2.1 Election Procedures: 

5.  Candidates will have their name listed on the ballot if submitted to the Chair of the Election Committee by 5:00 p.m. the  two (2) Wednesdays prior to the Annual Meeting of the SHCC.  Write-in candidates are permissible. 

6.  Ballots will be presented to the Trustees at the Annual Meeting of the Board of Trustees.  Once the Chair opens the meeting to voting, voting will remain open for one (1) hour.  When the voting is closed, the Elections Committee will retire to a private location to count the ballots.  Candidates may have an observer present during the counting of the ballots.  Members of the Elections Committee and Observers are prohibited from discussing with anyone what is or has taken place in the elections count without permission of the Election Committee. 

7.  For those Trustees not able to be present at the Annual Meeting, absentee ballots will be available upon request from the Chair of the Election Committee or the Executive Secretary, beginning the two (2) Mondays before the Annual Meeting.  Ballots must be returned to the Chair of the Election Committee or the Executive Secretary in a sealed and signed across the flap of the envelope or via electronic means before the beginning of the Annual Meeting.  Only official ballots will be counted.  Absentee ballot envelopes will only be opened and ballot added to other ballots unopened in the presence of the Election Committee and only during the count of the ballots. 

9.  A write-in who wins an election to an office who has not previously announced their candidacy must be contacted by the Election Committee and asked if they will serve in the office to which they are elected.  Should the write-in decline, the office will go to the person with the next highest number of votes.  Candidates on a ballot cannot be considered for a write-in for any other office.  Should an office not be filled by an election then the incoming Chair of the Board of Trustees will appoint individuals per the SHCC Bylaws. 

12.  For the purpose of the above section (Section 5.2.1 Election Procedures.) the term Executive Secretary will refer to the Secretary of the Board of Trustees.

13.  The report of the Election Committee must be made as soon as is reasonable and prior to the adjournment of the Annual Meeting of the Board of Trustees. 

8:55 pm  Adjourn

• Absenteeism:  If a trustee cannot attend a regular meeting the Bylaws direct that prior notice should be given to the Chair and/or Secretary.  In order to correctly maintain attendance records please ensure that notice is given by the morning of the meeting.

• Next SHCC Meeting – April 7, 2010 7:00 PM, Sprague Library.

• SHCC Executive Meeting –(tentative) March 17, 2010 5:30 PM, Dolores Donohoo residence.
• SHCC committee city agenda deadline: March 25, 2010

Committee meetings at Sprague Library March 15, 2009:

• Parks, Open Space & Trails 5:00 pm
• Land Use & Zoning 6:00 pm
• Transportation 6:00 pm

Questions? Please contact:

• Chair – Philip Carlson – This e-mail address is being protected from spambots. You need JavaScript enabled to view it
• 1st VC – Judi Short – This e-mail address is being protected from spambots. You need JavaScript enabled to view it
• 2nd VC – Larry Migliaccio - This e-mail address is being protected from spambots. You need JavaScript enabled to view it
• 3rd VC – Rawlins Young –801-467-5164
• Secretary – Amy Barry – This e-mail address is being protected from spambots. You need JavaScript enabled to view it
• Treasurer – Dolores Donohoo – 801-485-018
• Dist. 7 City Council Member – Soren Simonsen – This e-mail address is being protected from spambots. You need JavaScript enabled to view it
• Dist. 6 City Council Member – J.T. Martin – This e-mail address is being protected from spambots. You need JavaScript enabled to view it