The Board of Trustees is the managing body of the Sugar House Community Council. As provided in the Bylaws, the Board has the powers of a governing board according to the Nonprofit Act and the authority to establish and resolve all of the Council's matters and policy.

SUGAR HOUSE COMMUNITY COUNCIL MONTHLY MEETING OF THE BOARD OF TRUSTEES 

MEETING AGENDA – FEBRUARY 3, 2010, SPRAGUE LIBRARY – 2131 SOUTH 1100 EAST 

7:00 pm  Call to Order

• Approval of Minutes
• Public Comments
• Bylaws Amendment Section 5.2.5-7 Elections Procedures

5. Candidates will have their name listed on the ballot if submitted to the Chair of the Elections Committee by 5:00 p.m. the two (2) Wednesdays prior to the Annual Meeting of the SHCC. Write-in candidates are permissible. 

6. Ballots will be presented to the Trustees at the Annual Meeting of the Board of Trustees. Once the Chair opens the meeting to voting, voting will remain open for one (1) hour. When the voting is closed, the Elections Committee will retire to a private location to count the ballots. Candidates may have an observer present during the counting of the ballots. Members of the Elections Committee and Observers are prohibited from discussing with anyone what is or has taken place in the elections count without permission of the Election Committee. 

7. For those Trustees not able to be present at the Annual Meeting, absentee ballots will be available upon request from the Chair of the Elections Committee or the Executive Secretary beginning the two (2) Mondays before the Annual Meeting. Ballots must be returned to the Chair of the Elections Committee or the Executive Secretary in a sealed and signed across the flap envelope or via electronic means before the beginning of the Annual Meeting. Only official ballots will be counted. Absentee ballot envelopes will only be opened in the presence of the Election Committee and only during the count of the ballots. 

9. A write-in who wins an election to an office who has not previously announced their candidacy must be contacted by the Elections Committee and asked if they will serve in the office to which they are elected. Should the write-in decline, the office will go to the person with the next highest number of votes. Candidates on a ballot cannot be considered for a write-in for any other office. Should an office not be filled by an election then the incoming Chair of the Board of Trustees will appoint individuals per the SHCC Bylaws.